DEPARTMENT OF TRANSPORTATION
BOARD FOR CORRECTION OF MILITARY RECORDS
Application for the Correction of
the Coast Guard Record of:
BCMR Docket No. 2000-030
FINAL DECISION
ANDREWS, Attorney-Advisor:
This proceeding was conducted according to the provisions of section
1552 of title 10 and section 425 of title 14 of the United States Code. The BCMR
docketed this case on December 7, 1999, upon receipt of the applicant’s com-
pleted application.
appointed members who were designated to serve as the Board in this case.
This final decision, dated August 17, 2000, is signed by the three duly
RELIEF REQUESTED
The applicant, a xxxxxxxxxxx on active duty in the Coast Guard Reserve,1
asked the Board to correct his record to show that on xxxxxxxx, he was accessed
by the Coast Guard Reserve through an inter-service transfer from the Naval
Reserve, in which he was serving as a lieutenant junior grade already selected for
promotion to lieutenant (O-3) at the time of his accession. He asked the Board to
correct his grade, date of rank, and signal number in the Coast Guard Reserve
accordingly and to award him all back pay and allowances that would be due as
a result of the correction.
APPLICANT’S ALLEGATIONS
The applicant alleged that on November 13, 1997, while serving as a lieu-
tenant junior grade in the Naval Reserve in pay grade O-2, he requested an inter-
1 When the applicant filed his application for correction, he was still an xxxxxxxx. However, on
xxxxxxxxx, he was promoted to xxxxxxxxxxxx in the Coast Guard.
service transfer to the Coast Guard Reserve. He alleged that his request was
approved by the Secretary of the Navy and forwarded to the Commandant of the
Coast Guard for consideration.
He further alleged that, on January 7, 1998, upon the advice of Coast
Guard recruiters, he also submitted an application for a direct commission
through the Maritime Academy Graduate (MARGRAD) program. On April 14,
1998, the Coast Guard recruiters offered him a commission as an ensign (O-1).
The applicant stated that he accepted the offer only because he did not know that
he could retain his date of rank and pay grade by waiting for the Coast Guard to
approve his inter-service transfer request.
The Coast Guard Recruiting Command, he alleged, sent a letter to the
Chief of Naval Personnel consenting to the inter-service transfer on April 20,
1998, after he had accepted his commission through MARGRAD.
The applicant further alleged that, on July 20, 1998, prior to the comple-
tion of his transfer to the Coast Guard, he was selected for promotion to lieuten-
ant, pay grade O-3, by the Navy. He alleged that 10 U.S.C. § 716 and the Navy
Military Personnel Manual require the service receiving an officer through an
inter-service transfer to place the officer in the same grade he held in the first
service and to honor any selection for promotion made by the first service prior
to the completion of the transfer.
The applicant alleged that the Coast Guard refused to honor his rank in
the Naval Reserve (O-2) or his selection for promotion to O-3. He argued that
because he was an O-2 in the Naval Reserve and was selected for promotion to
O-3 prior to the completion of the inter-service transfer, he should now be in pay
grade O-3 in the Coast Guard, with a date of rank based on his O-2 date of rank,
which was July 3, 1997.
As evidence that his entry into the Coast Guard Reserve should be consid-
ered an inter-service transfer, rather than a direct commission as an O-1, the
applicant cited the fact that there was never a break in service, he received a dis-
location allowance for a permanent change of station (PCS), and his outstanding
leave balance was transferred from the Navy to the Coast Guard.
SUMMARY OF THE RECORD
In July 1995, the applicant graduated from xxxx Maritime Academy, was
licensed by the Coast Guard as a third mate in the U.S. Merchant Marine, and
was appointed an ensign in the Naval Reserve. On July 3, 1997, the applicant
was promoted from ensign to lieutenant junior grade in the Naval Reserve.
On November 13, 1997, the applicant sent a letter to the Secretary of the
Navy requesting an inter-service transfer from the Naval Reserve to the Coast
Guard Reserve. He stated that he believed his background and training as a
merchant marine officer made him better qualified to serve in the Coast Guard,
one of whose missions is to regulate the merchant marine. He also tendered his
resignation and requested “that it be accepted contingent upon final approval of
my application for transfer to the U.S. Coast Guard Reserve and effective as of
the day preceding my acceptance of an appointment in the U.S. Coast Guard
Reserve.”
On November 15, 1997, the applicant’s commanding officer forwarded the
On January 7, 1998, the applicant signed an application for a direct com-
request to the Secretary of the Navy “strongly recommending approval.”
mission in the Coast Guard Reserve through MARGRAD.
On February 26, 1998, the Assistant Secretary of the Navy for Manpower
and Reserve Affairs approved and forwarded the applicant’s request for an inter-
service transfer to the Commandant of the Coast Guard for consideration.
On April 14, 1998, the Chief of the Coast Guard Operations Branch noti-
fied the applicant that the Secretary of Transportation had approved his appoint-
ment as an ensign on active duty in the Coast Guard Reserve under the MAR-
GRAD program.
On April 16, 1998, the Coast Guard published in ALCGPERSCOM 031/98
the results of the MARGRAD selection board that convened on March 16, 1998.
The applicant’s name appears on the list of “primary selectees.”
On April 20, 1998, the Director of the Coast Guard Recruiting Center sent
the Chief of Naval Personnel a letter stating that the applicant had been selected
for commissioning through the MARGRAD program and that his appointment
had been approved by the Secretary. The Director noted that his “application to
the Coast Guard contained an approved inter-service transfer request.” The
Director asked that the applicant be released from all obligations to the Navy by
xxxxxxx, so that he could enter a class for direct commission officers beginning
on xxxxxxxxx. A copy of the applicant’s notification dated April 14, 1998, was
enclosed with this letter.
separation orders, which stated the following in pertinent part:
On April 21, 1998, the Chief of Naval Personnel sent the applicant official
Your request to be transferred to the USCG submitted in your letter of 13
Nov[ember] 1997, has been approved pursuant to the provisions of 10 U.S.C. Sec.
716 and [the Military Personnel Manual] 3830140. When directed by reporting
senior, detach in Jul[y] 98. … By direction of the President, the Secretary of the
Navy has accepted your resignation from the U.S. Naval Service submitted in
your letter of 13 Nov[ember] 1997 … . Records and accounts will be handled in
accordance with [the Military Personnel Manual] 3830140. In final endorsement
to these orders, officer’s CO is directed to include therein information concerning
leave as required by [the Military Personnel Manual] 3830140.
The separation orders also contained instructions for the applicant’s PCS and
travel to a new duty station.
On May 4, 1998, the Commander of the Coast Guard Personnel Command
sent the applicant orders for active duty to be effective upon his execution of an
oath of office and acceptance of an appointment as an ensign in the Coast Guard
Reserve. The orders state that he should attend Direct Commission Officer
Indoctrination training in xxxxxxx and that the orders “constitute a permanent
change of station from the place from which ordered to active duty to xxxxxxx.”
On July 22, 1998, the applicant’s commanding officer wrote a letter to the
Coast Guard’s Human Resources Services, asking that his unused leave in the
Naval Reserve be credited to him by the Coast Guard because he had been
assigned to sea duty and could not take the leave prior to his transfer.
On xxxxxx, 1998, the Navy discharged the applicant. His discharge form,
DD 214, shows that he had performed 1 year, 1 month, and 12 days of sea service
and that his 22.5 days of accrued leave “is requested to be carried over to USCG.”
It also shows that he was being transferred to the Coast Guard with a narrative
reason for separation of “interdepartmental transfer.”
On xxxxxxx, 1998, the applicant signed an “Acceptance and Oath of
Office” accepting an appointment in the Coast Guard Reserve “in the grade of
ENS/O-1 with rank as such from (date of rank) xxxxxx.” The following day, he
signed an active duty agreement that showed his rank as ensign.
On November 25, 1998, the Secretary of the Navy issued a bulletin
(ALNAV 094/98) with the results of the lieutenant (O-3) selection board that met
in July 1998. The list shows that the applicant was selected for promotion in the
Naval Reserve prior to his accession by the Coast Guard Reserve.
The applicant filed his application for correction with the BCMR on
December 7, 1999. In it, he included a supporting letter from his commanding
officer (CO) dated November 24, 1999. The CO outlined the facts and stated that
although the Coast Guard accessed the applicant through MARGRAD, “all
requirements for an interservice transfer appear to have been met.” The CO
stated that the Board should determine which of the accession applications took
precedence and whether an inter-service transfer actually took place. The CO
stated that the lack of a break in active duty service, the applicant’s receipt of a
dislocation allowance for a PCS, and the transfer of his leave balance indicate
that an inter-service transfer did, in fact, occur.
On December 3, 1999, and again on February 15, 2000, the Commander of
the Coast Guard Personnel Command responded to inquiries by a United States
Senator on the applicant’s behalf. In both letters, he denied that the applicant
had ever applied for an inter-service transfer.
On February 3, 2000, the Commander of the Navy Personnel Command
wrote a letter to the Chairman of the BCMR stating that, based on the April 20,
1998, letter from the Director of the Coast Guard Recruiting Center, which refer-
enced the applicant’s November 13, 1997, inter-service transfer request, the Navy
had issued him “inter-service transfer orders.” He alleged that the applicant
“was released to service in the U.S. Coast Guard based on the consent of both
services to an interservice transfer.” He also stated that the applicant did not
submit “an unqualified resignation through this office.”
VIEWS OF THE COAST GUARD
On June 19, 2000, the Chief Counsel of the Coast Guard submitted an
advisory opinion recommending that the Board deny the applicant’s request.
The Chief Counsel alleged that after the applicant submitted a request to
the Navy for an inter-service transfer to the Coast Guard, he was properly coun-
seled by a Coast Guard recruiter about the low acceptance rate of requests for
inter-service transfers. Because of the low rate, the Chief Counsel alleged, he was
counseled that his chance of receiving a commission in the Coast Guard “would
be greatly increased if he applied for accession under the MARGRAD program.”
The Chief Counsel further alleged that accession through the MARGRAD pro-
gram gave the applicant his best chance at having a long career in the Coast
Guard. He alleged that if the applicant had been accessed as an O-2 or O-3
through an inter-service transfer or the MARGRAD program, he might have
been “at considerable risk for non-selection for promotion before his first ‘best
qualified’ selection board” because his officer evaluations from the Navy would
not have been considered by the selection board. Moreover, he alleged, the
applicant did not meet the criteria for accession as an O-2 through MARGRAD,
which include at least one year of creditable sea service. The Chief Counsel
stated that the applicant had served only nine months aboard the USS xxx at the
time his application was reviewed by the MARGRAD selection board.
The Chief Counsel argued that, after the applicant offered to accept a
commission in the Coast Guard through either an inter-service transfer or the
Direct Commission MARGRAD program, the Coast Guard was free to accept
either of the applicant’s two offers, even though the record reflects that he was
qualified for an inter-service transfer. He alleged that the Coast Guard “chose to
access Applicant through the MARGRAD program” and “chose not to accept the
Applicant for an inter-service transfer, and never forwarded the application to
the Secretary of Transportation.” The Chief Counsel further alleged that the
Coast Guard’s failure to inform the applicant of his non-selection for an inter-
service transfer was not an error because the Coast Guard “is not required to
notify an applicant who is not selected for an inter-service transfer.”
The Chief Counsel alleged that there was never any contractual agreement
for an inter-service transfer. Instead, he alleged, the Coast Guard and the appli-
cant entered a valid contract for his direct commission as an ensign through the
MARGRAD program. The terms of the contract, he argued, should be “deter-
mined by the objective manifestations of the parties, rather than their subjective
intent.” He argued that the significant objective manifestations of the terms of
the applicant’s contract are the oath of office and active duty agreement he
signed, both of which show that his rank in the Coast Guard Reserve was to be
ensign.
The Chief Counsel also argued that the applicant has not presented evi-
dence that “overcome[s] the presumption that Coast Guard officials carried out
their duties correctly, lawfully, and in good faith,” nor shown that the Coast
Guard committed any “error or injustice entitling him to the requested relief.”
He stated that any determination by the Board that the Coast Guard was
required to accept one of the applicant’s offers (inter-service transfer) over the
other (direct commission through the MARGRAD program) would have “the
potential to effect significant issues of Coast Guard policy.”
The Chief Counsel argued that “the Navy’s action in characterizing Appli-
cant’s case as an inter-service transfer has no effect on the Coast Guard’s valid
and enforceable contract to access Applicant through the MARGRAD program.”
The Navy “was never a party to any contract between Applicant and the Coast
Guard” and that the Navy’s release of the applicant “was merely a condition
precedent to the separate and independent contractual arrangement between
Applicant and the Coast Guard.” Thus, he argued, even if the Navy released
him under the perception that the applicant was joining the Coast Guard
through an inter-service transfer, that misperception is “of no legal moment to
this case.” In a memorandum attached to the Chief Counsel’s advisory opinion,
the Commander of the Coast Guard Personnel Command stated that the Navy
may have referred to an inter-service transfer in the applicant’s “detachment
orders” because it had approved his request for an inter-service transfer but was
unaware of his application for a direct commission through the MARGRAD pro-
gram.
Finally, the Chief Counsel argued that although the Coast Guard “con-
ferred certain [benefits] normally associated with inter-service transfer arrange-
ments, such benefits did not dictate or otherwise govern the terms of Applicant’s
MARGRAD program contract with the Coast Guard.” He argued that the dislo-
cation allowance for a PCS and the transfer of the applicant’s leave balance were
collateral to the contract and did not change the nature and terms of the contract.
The Chief Counsel attached to his advisory opinion an affidavit signed on
April 12, 2000, by a lieutenant commander who served in the Officer Personnel
Management (OPM) Division of the Coast Guard Personnel Command from July
1996 to May 1999. He stated that his duties included management of the Inter-
Service Transfer (IST) program and that he processed each request for an inter-
service transfer. He stated that he believes he spoke with the applicant on the
telephone at least once, although he cannot remember the date. He alleged that
he remembers the following about that conversation:
APPLICANT’S RESPONSE TO THE VIEWS OF THE COAST GUARD
On June 20, 2000, the BCMR sent the applicant a copy of the Chief Coun-
sel’s advisory opinion and invited him to respond within 15 days. On July 3,
2000, the applicant responded.
The applicant alleged that the Coast Guard erred and committed an injus-
tice when it refused to abide by the policies for inter-service transfers even
We discussed the IST process, as well as the likelihood of approval. Generally,
IST to the Coast Guard was not encouraged. The primary reason for this was
that most of the other services’ experience fields (MOS) did not correlate with
Coast Guard specialties. Therefore, it was difficult to place them at a Coast
Guard unit. When [the applicant] indicated he was also applying for a direct
commission, I recall specifying that the “Direct Commission” program would be
his best chance to obtain a Coast Guard commission.
The lieutenant commander also stated that “during my assignment [at
OPM from July 1996 to May 1999], only one request for IST was approved. That
person was a Naval Officer (female aviator) who had previously served in the
Coast Guard as a Coast Guard aviator.”
though it was aware that this was the purpose for which the Navy was releasing
him. Moreover, the applicant alleged, under COMDTINST 1131.23, he was not
qualified for the MARGRAD program because when he applied in January 1998
he did not have an approved release date from the Navy, which is a requirement
for application to the program. He alleged that the Navy’s statement that he
would be released upon appointment in the Coast Guard did not fulfill the
requirement for applying to the MARGRAD program although it was sufficient
for an inter-service transfer.
The applicant also alleged that COMDTINST 1131.21 requires selectees for
a direct commission who are on active duty in another service to be discharged
from that service at least two days before being commissioned in the Coast
Guard. He alleged that the two-day break is required “to ensure that all dates of
rank, service entitlements and precedence begin anew upon commissioning in
the Coast Guard.” Because he had no such break in service, he argued, his acces-
sion must be considered an inter-service transfer.
The applicant argued that he never submitted an unqualified resignation
to the Navy. His resignation dated November 13, 1997, was premised upon the
consent of both services that he receive an inter-service transfer. Therefore, he
argued, the only legal way he could have been accessed to the Coast Guard was
by inter-service transfer. He argued that the inter-service transfer orders he
received from the Navy were not based on an erroneous assumption but “on the
Coast Guard’s communications with the Chief of Naval Personnel.” The Coast
Guard’s letter to the Chief of Naval Personnel, he argued, clearly indicates the
existence of an approved inter-service transfer request, although the Chief Coun-
sel denied that his request had ever been approved. Moreover, he stated, the
Coast Guard received copies of both his inter-service transfer orders and his DD
214 at the time of his transfer but never questioned or contested them.
The applicant also alleged that the absence of a written contractual agree-
ment for an inter-service transfer between him and the Coast Guard is irrelevant
because “interservice transfer regulations do not require written contracts
between the two services as [the Coast Guard] would like to lead the Board to
believe.”
The applicant alleged that the benefits he received upon his commission-
ing in the Coast Guard are not collateral to a contract but evidence that he was
accessed by inter-service transfer. He alleged that he received a dislocation
allowance for his moving expenses2 and that, under Chapter 5, U5630, of the
2 The applicant submitted a copy of his travel voucher, which indicates that the Coast Guard
paid him a dislocation allowance of $1,260.59.
Joint Forces Travel Regulations (JFTR), only officers executing an inter-service
transfer are entitled to a dislocation allowance. He alleged that the transfer of his
leave balance from the Navy to the Coast Guard is also evidence that he executed
an inter-service transfer under Article 12.A.3. of the Personnel Manual.
The applicant alleged that the Coast Guard itself treated his application to
MARGRAD and his request for inter-service transfer as one “offer,” rather than
two separate offers, because the Coast Guard put a copy of his “approved inter-
service transfer request” in his application to MARGRAD and referred to it in
communications with the Navy concerning his transfer. He alleged that the
Coast Guard’s confusion of the circumstances surrounding his transfer is shown
by the two letters from the Commander of the Personnel Command to the Sena-
tor denying that he had ever applied for an inter-service transfer.
The applicant denied ever having spoken with the lieutenant commander
at OPM. He alleged that he never spoke with anyone at OPM but “dealt exclu-
sively with the Coast Guard Recruiting Command (CGRC) in Washington DC
and their local office in xxxxxx.” In addition, he stated he was never told by
anyone that the Coast Guard “would not entertain my interservice transfer
request.”
The applicant strongly disputed the Chief Counsel’s argument that acces-
sion through the MARGRAD program was in his best interest. He did not lack
relevant experience because prior to joining the Navy, he had “worked in the
marine industry for such entities as xxxxxx Corporation and the US Army Corps
of Engineers in both an afloat and shoreside capacity.” He alleged that at his last
Coast Guard duty station, a marine safety office, he was the only junior officer
with experience in the merchant marine and was put in the “precarious and
sometimes uncomfortable position of being responsible for training officers to
whom I was junior in rank.” Moreover, he stated, if he had been properly
accessed as an O-2 already selected for promotion to O-3, he would have
received seven years’ worth of officer evaluations before he would have been
considered for selection to lieutenant commander. Seven years, he alleged, “is
more than sufficient time to establish a career track and competitive performance
record.”
The applicant also stated that, contrary to the Chief Counsel’s allegation,
he did meet the qualifications for accession as an O-2 through the MARGRAD
program. At the time he was commissioned, he had more than one year of sea
duty, as required by regulation. Therefore, he stated that even if the Board con-
siders his accession through direct commission to have been legal, it should still
correct his record to show that he was commissioned as an O-2.
Finally, the applicant stated that he only accepted his commission as an
ensign because he was unaware that he could retain his rank and pay grade
through an inter-service transfer. He alleged that the Coast Guard either inten-
tionally or unintentionally misled him into believing that he had to accept the
demotion in order to transfer to the Coast Guard. The regulations the Coast
Guard violated in accessing him through the MARGRAD program, rather than
through inter-service transfer, “are in effect to protect not only the service, but
the member as well.” He argued that the Coast Guard, in effect, used the inter-
service transfer process to procure his release from the Navy, switched to treat-
ing his accession as a direct commission to save money by demoting him to
ensign, but then “returned to recognizing me as an interservice transfer” by
awarding him the benefits of an officer accessed through inter-service transfer.
APPLICABLE LAWS
Laws Concerning Inter-Service Transfer
Title 10 U.S.C. § 716 states the following:
(a)
Notwithstanding any other provision of law, the President, within
authorized strengths and with the consent of the officer involved, may transfer
any commissioned officer of a uniformed service from his uniformed service to,
and appoint him in, another uniformed service. The Secretary of Defense, the
Secretary of Transportation, the Secretary of Commerce, and the Secretary of
Health and Human Services shall jointly establish, by regulations approved by
the President, policies and procedures for such transfers and appointments.
(b)
or relative rank higher than that which he held on the day before the transfer.
An officer transferred under this section may not be assigned precedence
Department of Defense Directive 1300.4, entitled “Inter-Service Transfer of
Commissioned Officers,” was issued on November 15, 1996, and applies to the
Coast Guard “by agreement with the Department of Transportation.” In the
directive, the terms “military service” and “military department” do not apply to
the Coast Guard unless it is operating under the Navy. The Coast Guard is
included in the term “uniformed services.” Paragraph 3.3.1. of the directive
states the following:
Except for commissioned officers in the [Public Health Service], a commissioned
officer transferred under this Directive shall continue to hold the same grade and
date of rank held in the losing Uniformed Service. The officer shall be placed on
the active duty list of the gaining Uniformed Service in accordance with regula-
tions prescribed by the gaining Uniformed Service. …
Paragraph 3.3.5. states the following:
If a commissioned officer transferred between two Military Services is on a pro-
motion list to the next higher grade under [10 U.S.C. § 624], the Secretary of the
Military Department concerned may integrate the officer into the promotion list
of the gaining Military Service based on the officer’s date of rank in his or her
current grade in the losing Military Service.
Paragraph 3.6. states the following:
If the request for transfer has received final approval, termination of current
commission and reappointment in the gaining Uniformed Service shall be
accomplished by the Military Departments concerned without interruption of the
continuity of the officer’s total service. Commissioned officers so transferred
shall be credited with the total amount of unused leave and service as of the date
before such transfer.
Part 1 of Chapter 25 of the Navy Military Personnel Manual (MILPERS-
MAN 1300-080) governs inter-service transfers of officers out of the Navy. It
provides that officers transferred out of the Navy under 10 U.S.C. § 716 “will
continue to hold the same grade and date of rank held in the losing Uniformed
Service.” It specified that a “Reserve Naval officer on active duty … transferred
out of the Navy under this map is awarded a permanent Reserve grade and the
date of rank as determined by applying the amount of service accrued in the
Navy to the appointment laws then in effect for the gaining Uniformed Service.
The officer is placed on the active duty list following regulations of the gaining
service.” Preservation of a transferring officer’s status on a promotion list is
required only when the gaining service is a “Military Service.” Officers being
transferred to a “Uniformed Service” are credited with all unused leave. The
manual also requires an application for an inter-service transfer to contain a res-
ignation that is “contingent upon final approval of [the officer’s] application for
transfer to the (specify service) and effective as of the day preceding [the offi-
cer’s] acceptance of an appointment in the (specify service).”
The Coast Guard has no regulations or written procedures for processing
inter-service transfer requests from officers in other services seeking commis-
sions in the Coast Guard.3 Article 12.A.3. of the Personnel Manual, which was
cited by the applicant, governs the release of Coast Guard officers to other serv-
ices by inter-service transfer. It does not govern the accession of other services’
officers by the Coast Guard. It states that an officer transferring out of the Coast
Guard will receive a grade, date of rank, and position on the gaining service’s
3 The lack of written provisions was verified by the BCMR in a telephone call to the officer in
charge of processing inter-service transfer requests in the Officer Personnel Management Divi-
sion of the Coast Guard Personnel Command. The officer also stated that the Coast Guard
receives and approves very few inter-service transfer requests from officers of other services.
(1)
A member of the … Coast Guard … who has accrued leave to his credit
at the time of his discharge, is entitled to be paid in cash or by a check on the
Treasurer of the United States for such leave on the basis of the basic pay to
which he was entitled on the date of discharge.
(2) Payment may not be made under this subsection to a member who is dis-
charged for the purpose of accepting an appointment or a warrant in any uni-
formed service.
(3) Payment may not be made to a member for any leave he elects to have carried
over to a new enlistment in any uniformed service on the day after the date of his
discharge; but payment may be made to a member for any leave he elects not to
carry over to a new enlistment. …
(4) A member to whom a payment may not be made under this subsection …
carries the accrued leave standing to his credit from the one status to the other
within any uniformed service.
Laws Concerning Payment of Dislocation Allowances
to military members, provides the following:
Title 37 U.S.C. § 407, which governs the payment of dislocation allowances
active duty promotion list in accordance with the officer’s grade, date of rank,
and position on the Coast Guard’s promotion list.
Laws Concerning the Transfer of Accrued Leave
Title 37 U.S.C. § 501(b) provides the following:
(2)
Eligibility for primary dislocation allowance.
(1)
(a)
Under regulations prescribed by the Secretary concerned, a
member of a uniformed service described in paragraph (2) is entitled to a pri-
mary dislocation allowance at the rate determined under subsection (c) for the
member's pay grade and dependency status.
is any of the following:
A member who makes a change of permanent station
and the member's dependents actually make an authorized move in connection
with the change, …
(D)
A member of the uniformed services referred to in paragraph (1)
(A)
A member who is without dependents and--
(i)
actually moves to a new permanent station
where the member is not assigned to quarters of the United
States; or
(ii) actually moves from a place of residence under cir-
cumstances described in section 406a of this title.
• • •
(e)
First or last duty. A member is not entitled to payment of a dislocation
allowance under this section when the member is ordered from the member's
home to the member's first duty station or from the member's last duty station to
the member's home.
(f)
Rule of construction. For purposes of this section, a member whose
dependents may not make an authorized move in connection with a change of
permanent station is considered a member without dependents.
Chapter 5 of the Joint Federal Travel Regulations (JFTR) governs travel
allowances for permanent duty travel, which is defined as travel from one duty
station to another or travel from home or the place from which ordered to active
duty to the member’s first duty station. JFTR, U5000(B). Part G of Chapter 5
governs payment of a dislocation allowance “to partially reimburse a member for
the expenses incurred in relocating the member’s household.” Members with
dependents (such as the applicant) are normally entitled to a dislocation allow-
ance when relocating in connection with a PCS. JFTR, U5610(A). However,
members with PCS orders from home or the “place from which ordered to active
duty” to the member’s “first duty station” are not entitled to a dislocation allow-
ance. JFTR, U5630(C). In addition, a member who moves from the last duty sta-
tion of one period of service to the first duty station of another period of service
is not entitled to a dislocation allowance if the member did not receive PCS
orders for the move. JFTR, U5630(C). A member “transferred with no break in
service from one Service to another under the authority of 10 U.S.C. § 716 or any
similar statutory provision … is entitled to [a dislocation allowance] when the
household is relocated incident to an ordered PCS resulting from a change of
service.” JFTR, U5630(B).
Laws Concerning the Direct Commission of Maritime Academy Graduates
Commandant Instruction 1131.23 contains the regulations for the Coast
Guard’s direct commission program for maritime academy graduates (MAR-
GRAD).4 Paragraph 4.e. of the instruction contains the following provisions:
(1)
All selectees who currently hold regular or reserve commissions and are
serving on active duty must be discharged from the losing service at least two
calendar days before being administered the oath for commissioning in the Coast
Guard Reserve. … This is necessary to ensure that active duty entitlements and
service precedence begin anew upon commissioning in the Coast Guard Reserve.
4 The Coast Guard also has a direct commission program for officers of the U.S. Merchant
Marine. Licensed second mates, first class pilots, and second assistant engineers with at least two
years of sea service may be appointed to the rank of lieutenant junior grade. Personnel Manual,
Article 1.A.5.c. With just one year of sea service and a license as a third mate, the applicant did
not qualify for this program. Moreover, officers on active duty in other military services may not
apply under this program.
Applicants on active duty in another service may not apply unless such
(2)
application includes a statement from the losing service to the extent that the
applicant has an approved release date, or has no service obligation remaining
and is eligible to resign, or that any remaining service obligation would be
waived to allow resignation in time for an appointment to the Coast Guard. A
statement that the member will be released upon appointment is not adequate
for meeting this prerequisite. Clearance from the losing service, and provision of
proof of such clearance, is the sole responsibility of the selectee. Selectee will not
be appointed until such proof is provided.
Paragraph 6 of the instruction concerns the direct commissioning of state
and federal maritime academy graduates. Paragraph 6.a. states that the officer’s
“date of rank shall be the date of appointment to commissioned status in the
Coast Guard Reserve.” Paragraph 6.c.(3)(b) states that to be appointed at the
rank of lieutenant junior grade, rather than ensign, an applicant “must have
served 1 or more years, as of commissioning date, on board vessels of the United
States in the capacity of a licensed officer. Credit for up to 1 year may be given
for service on board vessels considered equivalent to merchant vessels … .”
Laws Concerning Service Precedence and Date of Rank
Article 2.A.4.a. of the Personnel Manual states that “[u]pon original
appointment in the Coast Guard, the date of rank of a commissioned officer or
chief warrant officer shall be the date specified in the appointment letter, or if
there be no specified date, then the date the oath of office is taken.”
Article 5-A-2.d. of the Coast Guard Personnel Manual provides “[a]
Reserve officer … shall, when entering on extended active duty, be placed on the
active duty promotion list in accordance with grade and seniority.”
Title 14 U.S.C. § 727 provides that “[u]nder regulations prescribed by the
Secretary, a person, appointed as a Reserve officer, may be assigned a date of
rank and precedence which reflects that person’s experience, education, or other
qualifications.”
Title 14 U.S.C. § 744 provides that a “former officer of the Regular Navy or
Coast Guard who applies for a Reserve commission within one year of resigning
the officer’s Regular commission, and who is appointed in the same grade previ-
ously held in the Regular Navy or Coast Guard, shall be given the same date of
rank in that grade as that previously assigned to the officer while a member of
the Regular Navy or Coast Guard.”
FINDINGS AND CONCLUSIONS
The Board makes the following findings and conclusions on the basis of
the applicant's military record and submissions, the Coast Guard's submissions,
and applicable law:
The Board has jurisdiction concerning this matter pursuant to sec-
tion 1552 of title 10 of the United States Code. The application was timely.
1.
2.
3.
The applicant requested an oral hearing before the Board. The
Chairman, acting pursuant to 33 C.F.R. § 52.31, denied the request and recom-
mended disposition of the case without a hearing. The Board concurs in that
recommendation.
Upon the advice of Coast Guard recruiters, the applicant sought a
commission with the Coast Guard Reserve through the Direct Commission
MARGRAD program as well as by inter-service transfer. Although the applicant
may have been qualified for an inter-service transfer, he has not proved that his
recruiters committed any error or injustice or acted in bad faith when they
advised him that he had a better chance of being accepted through the MAR-
GRAD program. The sworn statement of the officer in charge of inter-service
transfers at the time indicates that the Coast Guard accepts very few inter-service
transfers. In addition, the applicant has not proved by a preponderance of the
evidence that his recruiters improperly advised him with respect to the advan-
tages and disadvantages of the two avenues to a commission in the Coast Guard
Reserve.
The applicant submitted his MARGRAD application on January 7,
1998. His request for an inter-service transfer did not reach the Coast Guard
until after February 26, 1998, when it was approved by the Navy. A copy of that
request was apparently included in his MARGRAD application when it was con-
sidered by the direct commission selection board on March 16, 1998. The appli-
cant has not proved by a preponderance of the evidence that the Coast Guard
committed any error or injustice with respect to his acceptance through the
MARGRAD program. There is no evidence in the record that the Coast Guard
erred or acted in bad faith in the processing of his inter-service transfer request.
The applicant alleged that the Coast Guard actually accessed him
by inter-service transfer. However, all of the Coast Guard’s communications
with the applicant submitted for the record—including his notification letter, his
PCS orders, his oath of office, and his active duty agreement—indicate that he
was offered and he accepted a direct commission in the Coast Guard Reserve as
an ensign through the MARGRAD program. There is no evidence that the Coast
Guard ever promised him that he would be accessed by inter-service transfer or
that he would retain his prior rank and service precedence.
4.
5.
6.
(a)
The applicant alleged that, despite his acceptance of a direct com-
mission as an ensign, his accession by the Coast Guard Reserve must be consid-
ered an inter-service transfer because (a) there was no break in service; (b) his
unused leave balance was transferred from the Navy to the Coast Guard; (c) the
Coast Guard issued him orders on May 4, 1998, characterizing his transfer as a
PCS and paid him a dislocation allowance; (d) his MARGRAD application did
not contain a statement from the Navy indicating a definite release date as
required by Paragraph 4.e.(2) of COMDTINST 1131.23; (e) his resignation from
the Navy was contingent upon the final approval of his inter-service transfer
request; (f) the Coast Guard’s letter to the Chief of Naval Personnel dated April
20, 1998, mentioned that there was an “approved inter-service transfer request”
in his MARGRAD application; and (g) the separation orders and DD 214 issued
by the Navy indicate that the Navy thought the Coast Guard Reserve was
accessing him by inter-service transfer. For the reasons stated below, the appli-
cant’s argument that these facts—considered either singly or cumulatively —
prove that he was accessed by inter-service transfer is rejected by the Board:
Paragraph 4.e.(1) of COMDTINST 1131.23 clearly requires
selectees for a direct commission serving on active duty in another service to be
discharged from the losing service at least two days before taking the oath of
office in the Coast Guard Reserve. The applicant was discharged from the Naval
Reserve the day before he took the oath of office for the Coast Guard Reserve.
The regulation indicates that the lack of a break in service may entitle an officer
entering under the MARGRAD program to the continuation of active duty enti-
tlements, such as annual leave, and service precedence. It does not state that the
lack of a break in service causes the officer’s accession to become an inter-service
transfer under 10 U.S.C. § 716. The Board finds that the lack of a break in service
between the applicant’s discharge by the Naval Reserve and appointment by the
Coast Guard Reserve proves only that the Coast Guard failed to comply with
Paragraph 4.e.(1) of COMDTINST 1131.23. The error did not harm the applicant
and is not evidence that the Coast Guard ever approved the applicant’s request
for an inter-service transfer.
(b) Under 37 U.S.C. § 501(b), the applicant was entitled to carry
over his accrued leave from the Naval Reserve to the Coast Guard Reserve
whether his accession was through inter-service transfer or through the MAR-
GRAD program. Therefore, the transfer of his unused leave balance from one
service to the other is not evidence of the nature of his accession.
All members ordered to travel to a new permanent duty sta-
tion receive PCS orders, whether they are required to travel from a previous duty
station, from home, or from “the place from which ordered to active duty.”
(c)
Therefore, the characterization of the applicant’s orders as PCS orders is not
determinative of the nature of his accession.
On May 4, 1998, the Coast Guard issued the applicant PCS
orders “from the place from which ordered to active duty to xxxxxxx.” Members
with PCS orders requiring travel “from the place from which called to active
duty” to a “first duty station” are not entitled to a dislocation allowance. JFTR,
U5630(C). The term “first duty station” is not defined in the JFTR, and it is
unclear whether the applicant’s first duty station in the Coast Guard Reserve
constituted a “first duty station” for the purposes of this regulation. In addition,
the same regulation provides that a member who moves from the last duty sta-
tion of one period of service to the first duty station of another period of service
is not entitled to a dislocation allowance if the member did not receive PCS
orders for the move. This statement strongly implies that a member in this
situation who does receive PCS orders may be entitled to a dislocation allow-
ance. Thus, it is not clear to the Board that the applicant could only have been
entitled to a dislocation allowance if he were being accessed by inter-service
transfer under 10 U.S.C. § 716 and JFTR, U5630(B). The Board is therefore not
convinced that the payment of the dislocation allowance constitutes evidence
that the applicant was accessed by the Coast Guard Reserve by inter-service
transfer rather than through the MARGRAD program.
The Board finds that the February 26, 1998, approval of the
applicant’s request for an inter-service transfer by the Assistant Secretary of the
Navy for Manpower and Reserve Affairs, which the applicant’s recruiters
included in his MARGRAD application, met the requirement of Paragraph 4.e.(2)
of COMDTINST 1131.23 that each application contain “a statement from the los-
ing service to the extent that … any remaining service obligation would be
waived to allow resignation in time for an appointment to the Coast Guard.”
Although the applicant’s resignation in his request for inter-
service transfer was contingent upon the approval of his request, the applicant
had in fact been discharged from the Naval Reserve when he took the oath of
office for the Coast Guard Reserve. The Coast Guard did not err or commit any
injustice in administering the oath of office to the applicant after he had been dis-
charged from the Naval Reserve.
The April 20, 1998, letter from the Director of the Coast
Guard Recruiting Center to the Chief of U.S. Naval Personnel clearly states that
the applicant had been selected for commissioning under the Direct Commission
MARGRAD program. In the context of the letter, the reference to an “approved
inter-service transfer request” clearly means “approved” by the Navy, not the
(d)
(e)
(f)
(g)
Coast Guard, and does not imply that the Coast Guard had approved the
request.
The Board does not agree with the Chief Counsel that the
Navy’s apparent misunderstanding of the nature of the applicant’s accession by
the Coast Guard is “of no legal moment” because the Navy “was never a party to
any contract between Applicant and the Coast Guard.” Every service has an
inherent interest in ensuring that its officers are treated fairly and accorded
proper respect by other services. Part 1 of Chapter 25 of the Navy Military Per-
sonnel Manual clearly indicates that the Navy expects officers transferred to
other services to be commissioned in the same rank they held in the Navy. To
characterize the Navy’s release of the applicant as “merely a condition prece-
dent” to a “contract” is overly dismissive of the Navy’s legitimate interest in the
continuing service of its officers.
7.
There is no evidence, however, that the Coast Guard caused
the Navy’s misunderstanding. The April 20, 1998, letter clearly indicates the
Coast Guard’s intention to commission the applicant as an ensign through the
MARGRAD program. The Coast Guard did fail to notice or question the Navy’s
characterization of the accession as an inter-service transfer on the applicant’s
DD 214 prior to administering the oath of office. But this failure is insufficient to
prove any bad faith on the part of or injustice committed by the Coast Guard that
would render his oath of office and active duty agreement void. Moreover, there
is no evidence that the Navy would have refused to release the applicant if it had
understood that he was being accessed through the MARGRAD program.
Therefore, the Board concludes that the Navy’s misunderstanding of the Coast
Guard’s intention should not determine the nature of his accession.
In light of findings 5 and 6 above, the Board finds that the applicant
was accessed by the Coast Guard through the Direct Commission MARGRAD
program rather than through inter-service transfer. Therefore, the provisions of
10 U.S.C. § 716, Department of Defense Directive 1300.4, and Part 1 of Chapter 25
of the Navy Military Personnel Manual regarding the retention of rank, service
precedence, and position on a promotion list do not apply to his accession by the
Coast Guard.
The Chief Counsel alleged that the applicant was not entitled to
direct commissioning as a lieutenant junior grade under the MARGRAD pro-
gram because he had completed only nine months of sea duty when his appli-
cation was considered by the selection board. However, Paragraph 6.c.(3)(b) of
COMDTINST 1131.23 clearly states that applicants must have one year of sea
duty as of the date of commissioning to qualify for a direct commission as a
lieutenant junior grade. On the date he was commissioned in the Coast Guard
8.
9.
Reserve, the applicant had over one year of sea duty in the Navy, as shown on
his DD 214. Therefore, the Board finds that the Coast Guard committed error
and injustice when it appointed the applicant in the rank of ensign, rather than
lieutenant junior grade. Because many officers are directly commissioned at
ranks above ensign and enjoy long careers despite their lack of OERs at the low-
est rank, the Board is not persuaded by the Chief Counsel’s argument that com-
missioning the applicant as an ensign was in his best interest.
Title 14 U.S.C. § 744, which requires the transfer of dates of rank
and service precedence from one service to another when an officer is commis-
sioned in the same grade, narrowly misses applying to the applicant because he
was an officer on active duty in the Naval Reserve rather an officer in the regular
Navy. Title 14 U.S.C. § 727 states that the Secretary may assign a Reserve officer
a “date of rank and precedence which reflects that person’s experience, educa-
tion, or other qualifications.” However, Paragraph 6.a. of COMDTINST 1131.23,
which governs direct commissions under the MARGRAD program, states that an
officer’s “date of rank shall be the date of appointment to commissioned status in
the Coast Guard Reserve.” Therefore, the Board finds that the applicant’s date of
rank as a lieutenant junior grade in the Coast Guard Reserve should be the date
of his appointment, xxxxxxx.
10. Accordingly, partial relief should be granted by correcting the
applicant’s oath of office to show that he was appointed in the rank of lieutenant
junior grade and by correcting his date of rank as a lieutenant junior grade to
xxxxxxxxx.
[ORDER AND SIGNATURES ON FOLLOWING PAGE]
ORDER
The application of XXXXXXXXXX, USCGR, for correction of his military
record is hereby granted as follows:
His records shall be corrected to show that he took the oath of office and
was commissioned at the rank of lieutenant junior grade (O-2) on xxxxxxxx. His
date of rank shall be xxxxxxx.
The Coast Guard shall pay the applicant any back pay and allowances he
Karen L. Petronis
Edmund T. Sommer, Jr.
may be due as a result of this correction.
Betsy L. Wolf
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